The material purchased is handed over to the store department, after inspection and counting. In some cases, the material is installed on the site itself. For example, fabricated grills, windows, doors etc. are not passed on to the store department. For this purpose, ‘material received note’ or ‘goods inward sheet’ should be prepared for its proper accounting.
Material Inward Sheet:
Sheet No. ………………… Date of Receipt ……….
Invoice No. | ||
Name of the supplier | ||
Method of delivery | ||
Order no. | ||
Quantity | Number | |
Weight | ||
Dimension | ||
Package | ||
Particulars | ||
Condition | ||
Partial or Complete delivery | ||
Remark | ||
Inspected & passed Signature Chief Store Keeper Received ………..
Signature ……….
Receiving Clerk ………
Store Record Card :
The store record card show the following details:
· Quantity ordered
· Probable requirement
· Balance of stock
Store Record Card
Description …………… Maximum ……………
Code No. ……………….. Minimum …………….
Order No. ………………. Working ………………
Emergency …………..
Due in | Due out | Date | Receipts | Issues | Balance in Stock | ||
Quantity - Date | Quantity - Date | Demand No. | Quantity | Quantity | Requisition No. | ||
Bin Card
Bin Cards are kept near the stock of the material in a proper cover so that it becomes easy for the officer in charge of the store to check the material. The Bin Card method is useful for controlling and checking the stock as all the entries of receipts and issues of the material are promptly recorded on the Bind Cards.
Bin Card
Description of material …………… Bin No. ………………..
Normal Quantity to order …………… Code No. ……………….
Maximum ………………
Minimum ……………….
Store ledger file …………………
Receipt | Issue | Balance Quantity | Remarks Goods on Order and audited note | ||||
Date | No. | Quantity | Date | Requisition | Quantity | ||
Checked by date date
Actual Counted Signature Signature
Issue of Material
Materials are issued by the stores authority to the various sites of construction. The form for far requisition of material should contain the following particulars :
· Exact description of the material required.
· Quantity required.
· Place of delivery of the material.
· Work order number and chargeable head.
· Signature of requisitioning officer.
· Date on which the material is required.
· Signature of authorisation for the issue of material.
· Receiving person’s signature.
Material Issue Indent
Book No. …………. Indent No. ………………………..
Name of the Department ………………….. Date …………………………………
To :
The Store Keeper
Please issue the following material :
Class & Reference No. | ||
Description of material | ||
Specification | ||
Work Order No. | ||
Unit | ||
Quantity | Number | |
Weight | ||
Measurement | ||
To be delivered to | ||
remark | ||
Signature of Indenting Officer
