1. Introduction
1.1 Health
& Safety Management System
1.2 Basis
of the HSMS
1.3 Abbreviations
/ Definitions
1.4 HSE Master Form List
1.1 INTRODUCTION
This manual has been prepared to
provide each employee with a working knowledge of what is required to comply
with both (Your company name ) occupational health and safety (HSE) objectives
and the relevant legislation as enacted by the Local Government.
It is intended that this be a dynamic
document that will change and evolve as the need arises. All employees
are encouraged to seek better ways of carrying out our business in general, and
therefore, are encouraged to contribute to the continuous improvement of this
manual.
Fundamentally, this document is
intended to offer the framework for the improvement of our occupational health
and safety performance rather than a predetermined set of safety parameters.
The Site In-Charge who is appointed
to be the project manager for the project is responsible for the implementation
of the HSEMS manual with the assistance from the site Health and Safety
Environment (HSE) professionals.
1.2 HEALTH &
SAFETY MANAGEMENT SYSTEM (HSEMS)
Health Safety & Environment
Management System (HSEMS) are to be established for all EVO construction
sites. The aims of the Health Safety & Environment Management System
are listed below:
1. Ensure that the
(Your company name) HSE policy and objectives are implemented.
2. Provide
for safe work practices in carrying out the normal operations of the worksite.
3. Provide for the
identification of hazards and establish safeguards against hazards.
4. Provide for
response to emergency situations.
5. Continually
improving safety management skills.
6. Create a culture
that safety is an integral part of all work operations.
7. Ensure that proper
accident investigation and timely reporting are implemented.
1.3 ABBREVIATIONS /
DEFINITIONS
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ABCD
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(Your company name)
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PM
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Project Manager
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SM
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Site Manager
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SE
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Site Engineer
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SS
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Site Supervisor
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HSEO
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Health & Safety Environment
officer
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HSEC
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Health & Safety Environment
Coordinator
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HSES
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Health & Safety Environment
Supervisor
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HSEMS
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Health & Safety Environment
Management system
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HSE
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Health Safety &
Environmental
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SWP
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Safe Work Procedure
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MOM
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Ministry of Manpower
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SIC
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Site Incident Controller
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OIC
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Officer in charge
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CDF
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Civil Defense Force
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1.4 HSE
MASTER FORM LIST
A master form list of all the forms,
checklists and records as required in this HSMS manual is appended below:
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Health & Safety Environment (HSE) Master Form List
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Type of Document: Health & Safety Management System (HSMS Manual
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Form No
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Description
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Rel 1 (date)
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Rel 2 (date)
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Form
HSE-01
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Permit
To Work Application (PTW)
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Form
HSE-01A
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Safety
Assessor Appointment
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Form
HSE01B
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PTW
Application Supervisor Appointment
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FormHSE-
01C
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Scafoldder/Rigger
Appointment
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Form
HSE-01D
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HSE
Induction
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Form
HSE-02
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Daily
Checklist for Civil Engineering & Excavation Works
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Form
HSE-03
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Risk
Assessment Form
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Form
HSE-04
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Formwork
Support/Stripping Checklist
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Form
HSE-05
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Tool
Box Meeting Minutes Record
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Form
HSE-06
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Daily
Boom/Scissor Lift Operator’s Checklist
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Form
HSE-07
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Checklist
for Safe Entry to Confined Space
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Form
HSE-08
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Personal
Protective Equipment (PPE) Record
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Form
HSE-09
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Lifting
Plan
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Form
HSE-10
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Pre-Lifting
Operation Checklist
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Form
HSE-11
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Daily
Crane Operator’s Checklist
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Form
HSE-12
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Checklist
for carrying out Hot Works
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Form
HSE-13
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Daily
Forklift Operator’s Checklist
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Form
HSE-14
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HSE
Training Form
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Form
HSE-15
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Accident
Statistics Record
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Form
HSE-16
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Accident
Investigation Form
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Form
HSE-17
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Incident/Near
Miss Form
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Form
HSE-18
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Safety
Instruction Form
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Form
HSE-19
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Administrative
Levy Form
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Form
HSE-20
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Stop
Work Order Form
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Form
HSE- 21
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Daily
Site Safety Inspection
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Form
HSE-22
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Daily
Checklist for Electrical Works
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Form
HSE-23
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List of
Authorized Workers
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2, Safety Policy,
Organization & Responsibilities
2.1 Company HSE Policy
2.2 Safety Targets & Objectives (in
compliance with OHSAS 18001:2007 Section 4.3.3 Objectives & OHS
Management Programs)
2.3 Site Organization &
Responsibilities (in compliance with OHSAS 18001:2007
Section
4.4.1 Structure and Responsibility)
2.1 COMPANY HSE
POLICY
SAFETY IS EVERYONE’S
RESPONSIBILITY. The Management of (Your company name ) considers
the safety and health of staff and workmen as important criteria and gives its
utmost support for successful project delivery without compromising on safety.
The Company will vigorously implement an Health and Safety Environment
Management System with a commitment to provide sufficient and appropriate
resources for the purpose of ensuring the safety and securing the health of all
staff and workers on the worksite.
It is (Your company name )
policy, to provide and maintain safe and healthy work conditions. Likewise, it
is my primary responsibility to transmit to my staff, subcontractors and
workers our desire for excellence in health and safety matters and to imbue in
all a desire and passion to achieve these standards. We recognize that only
with the corresponding commitment from everyone will we be able to achieve
these targets of passionate, enthusiastic workforce who practice workplace
personal safety while carrying out his duty.
(Your company name ) Site Team
and all trade supervisors shall have the primary responsibility for the safety
and well-being of their workers. This responsibility can be met by all
trade supervisors working continuously to promote safe work practices among
their workers and to maintain property and equipment in safe operating
condition.
The Workplace and Safety Health and
site personnel shall be responsible for ensuring that safe work practices on
the part of workers are not compromised. As such, they shall be
authorized to carry out strict enforcement of all safety rules and regulations
implemented at the workplace. No job shall be considered efficiently completed
unless the worker has followed every precaution and safety rule to protect himself
and his fellow workers.
Each and every worker shall
co-operate by using the equipment, work tools and protective equipment /
devices properly and safely to prevent injuries to themselves, fellow workers
and damages to plant and equipment.
(Your company name) and all other
sub-contractors shall comply with the Local Safety Rules and its legislative
regulations and applicable legal and other requirements in accident prevention.
I urge all personnel who are engaged
in the project to take ownership of their safety and strive for zero accident
besides targeting for higher productivity and quality.
I strongly believe that work safety,
progress and quality can all co-exist together.
_____________________
General Manager
(Your company name )
2.2 SAFETY TARGETS
& OBJECTIVES
While this manual endeavors to
formulate the basic systems and procedures required to operate our day to day
business with regard to HSE, it is extremely difficult to develop a management
system that will cater for all (Your company name ) business scenarios.
Therefore each individual should not
only assess HSE issues in relation to the specifics mentioned in this manual
but against our OHS goals stated below.
1. (Your company name)
aims to provide safe and healthy conditions of employment for all staff.
2. (Your
company name) aims to ensure that our site works do not endanger members of the
public or our subcontractors.
3. (Your company name)
is committed to the continual improvement of the Health Safety and environment
in which we work.
4. (Your company name)
shall comply with all statutory and legislative requirements.
To comply with (Your company name)
policies, the following long term and short term objectives will be pursued.
The long term objectives to
(Your company name) are:
1. Eliminate serious
or debilitating accidents
2. Eliminate
serious material and equipment damage incidents.
The short term objectives required to
attain our long term objectives are:
1. Establish and
maintain OHS management program system basing on HSE hazards and risks and
management direction. (Please see Appendices 1,2 & 3)
2. Establish and
maintain safe places of work and safe systems of work.
3. Establish accident
and occurrence investigation and corrective action procedures.
4. Ensure that all
(Your company name) staff are adequately educated, trained and supervised
regarding activities which have inherent HSE risk.
5. Implement effective
subcontractor selection criteria with regard to OHS issues.
(Your company name) short term
objectives shall be reviewed annually to evaluate both:
1. The extent to which
(Your company name) are achieving the short term objectives.
2. Determine what
future plans and/or objectives need to be implemented to attain our long term
objectives.
2.3 SITE
ORGANISATION & RESPONSIBILITIES
Site Organization
Chart for Major Projects
Site Organization
Chart for Medium Projects
Site Organization
Chart for Minor Projects
2.3.1
Responsibilities
1. PROJECT MANAGER
1. Establish a
leadership role to ensure there is a commitment throughout the project by
Design Consultants, Site Management and Subcontractors, to achieve the HSE
policy intent, plan program requirements and employee involvement.
2. Ensure that risk
assessments are conducted at all stages of the design and construction to
eliminate HSE risks for: a. construction works
a. commissioning
b. client usage
c. client maintenance
3.Ensure
subcontractors comply to the minimum safety requirement of (Your company name).
4. To attend
“Construction Safety Course for Project Manager” and all other relevant courses
required by regulations in order to discharge his duties accordingly.
2. Site Manager / Site
Engineer / Site Supervisor
1. Ensure that a
health & safety management system is established prior to construction that
will achieve the project policy intent and objectives.
2. Establish
a leadership role to ensure there is a commitment throughout the site works to
achieve the safety management system requirements and policy intent.
3. Establish HSE
responsibilities for all (Your company name) site staff.
4. Establish minimum
standards of compliance for plant, materials, products and work activities.
5. Ensure that the
selection process for suppliers and subcontractors includes an appraisal of
their ability and commitment to meet with (Your company name) HSE policy,
programme and objectives.
6. Ensure that risk
assessments are conducted at appropriate stages of the construction to
eliminate OHS risks during design, construction and commissioning.
7. Ensure that those
risks that are identified and which cannot be eliminated are minimized through
the development of safe work procedures, training and effective compliance
verifications and management systems.
8. Communicate the
project HSE policy intent to all staff and subcontractors and ensure
compliance.
9. Ensure suppliers
and subcontractors management are held accountable for their HSE performance.
10. Ensure that
adequate training / retraining programs are provided and/or established that
will provide (Your company name) staff with adequate skills and knowledge so
that their responsibilities can be effectively performed.
11. Evaluate the
projects HSE performance regularly.
12. Conduct
investigations and implement corrective actions for all workplace occurrences.
13. Establish periodic
internal and external audits of the project HSE performance.
14. Conduct regularly
recorded project inspections to ensure that unsafe work practices and/or
developing hazards are identified and rectified.
15. Ensure adequate
supplies of personal protective equipment are available to (Your company name)
staff and that subcontractors have supplied likewise to all their employees.
16. Ensure that
personal protective equipment is correctly used.
17. Encourage
subcontractor participation in hazard inspections, reporting and rectification.
18. Establish emergency
response programs.
3. Health & Safety Environment
Officer / Coordinator/Supervisor
1. HSEO/HSEC/HSES are
to execute their duties without any impartiality. Any uncertainty and ambiguity
is to be referred to (Your company name) Corporate Safety Manager. At no times must
there be any compromise or discrimination to subcontractor in setting safety
standards.
2. Conduct daily
safety inspection and compile daily and monthly safety reports.
3. Implement safety
and health standards/regulations formulated for the worksite.
4. Investigate all
accidents / dangerous occurrence and correct causes to prevent future
occurrence.
5. Safety enforcement
on all site personnel.
6. Maintain the site
safety records.
7. Coordinate with the
various sub-contractors/nominated sub-contractors on matters pertaining to
safety and health of the work places.
8. Conduct Site
Induction Training For All New Workers & Staff
9. Conduct safety
talks / tool box meetings.
10. Promote safety
awareness among sub-contractors and workers.
11. Recommend safety
measures to all site personnel including Engineers / Supervisors / Foremen,
sub-contractors and nominated sub-contractors for implementation.
12. Implement safety
training and campaign programs.
13. General safety and
health correspondences.
14. Supervise the
erection of safety features.
15. Any other safety
and health related duties that are assigned by the management.
4. Sub-contractor / Nominated
Subcontractor
1. Responsible for
safety of his workers.
2. Ensure that all his
workers have undergone Safety Orientation Course conducted by the Ministry of
Manpower prior to deploying them for work.
3. Responsible for
obtaining prompt first aid or medical attention to injured.
4. Conduct daily
safety / housekeeping inspection of work area and rectify all unsafe acts /
conditions.
5. Accompany the HSE
Officer / HSE Supervisor / Site In-Charge / Site Engineer / Site Supervisor in
the safety inspection of any work area.
6. Carry out all
safety measures recommended by the safety section promptly.
7. Report and
investigate all accidents / dangerous occurrence and correct causes. A report
of such shall be submitted to safety section for information.
8. Hold regular safety
discussion with his workers.
9. Carry out all
safety recommendations or measures as suggested by the safety section and his
Safety Supervisor.
10. Ensure himself and
all his workers adhere strictly to the site’s safety regulations.
11. Shall engage at
least a qualified part-time Workplace Safety & Health Supervisor who shall
spend at least 5 hours per week exclusively on safety at worksite, if he
engages 20 or more workers.
12. To provide and
ensure close supervision to all trade activities during Off peak hour, Friday
and Public Holiday by Trade Supervisor.
5. Formwork/False work Safety Supervisor
1. To coordinate and
carry out risk assessment on all false work activities.
2. To disseminate to
workers on the risk involved in false work activities and the safety control
measures required to be done.
3. To monitor the
implementation of the control measures to ensure effectiveness and timeliness.
4. Ensure that design
has been established and is in accordance with the actual situation on site.
5. Ensure that a
satisfactory false work design is being carried out.
6. Ensure that design
is independently checked for concept, structural adequacy and compliance with
the design.
7. Ensure that those
responsible for on-site supervision receive full details of the design
including any limitations associated with it.
8. Ensure that checks
are made at appropriate stages of the formwork/false work erection.
9. Ensure that any
proposed changes in materials or construction are checked against the original
design and take the necessary action.
10. Ensure that any
agreed changes or correction are done properly.
11. Ensure that
appropriate maintenance is carried out during and after erection of the
formwork/false work.
12. After final check,
issued formal checklist and permission to load if everything is satisfactory.
13. When it has been
confirmed that the permanent structure has attained adequate strength, issue
formal permission to dismantle the false work.
6. Lifting Supervisor
1. To apply for permit
to work and ensure that risk assessment is carried out for all lifting
operations.
2. To disseminate to
rigger/signal man, crane operator on the risk involved in the lifting
operations and the safety control measures to be done.
3. To monitor the
implementation of the control measures to ensure Effectiveness and timeliness.
4. Ensure that all
lifting operations are carried out in accordance to thesafety requirements as
set out by (Your company name) well as the
legal
Requirements.
5. Supervise and
coordinate all lifting operations.
6. Ensure to follow
safe working procedures for any lifting operations by Mobile/tower crane and
lorry cranes.
7. Brief all crane
operators, riggers and signalmen on the safe lifting
8. Ensure that all
lifting gears at the site are with tags and certified.
9. To ensure that the
load indicator radius is working at all times.
7. Rigger
1. To check all slings
at the work site.
2. Ensure slings are
not overloaded.
3. Use proper lifting
gears.
4. Use proper
receptacles for loose loads.
5. Pad sharp edges to
protect slings.
6. Ascertain the
weight of the load which is to be lifted and inform the crane operator of the
weight of the load.
7. Ensure that the
load to be lifted is secured, stable and balance and properly rigged.
8. Report any defect
in the lifting gear to the lifting supervisor.
8. Signalmen
1. Verify with the
rigger man that load is properly rigged before giving clear signal to lift.
2. Give correct and
clear signals to guide the crane operator in the man oeuvre of the load.
3. Use proper lifting
gears.
4. Use proper
receptacle for loose loads.
5. Padding of sharp
edges to protect slings.
9. Scaffold Supervisor
1. To ensure risk
assessment is being carried out and safe work procedure for erection and
dismantling of scaffold are followed strictly.
2. To disseminate to
workers on the risk involved in erection and dismantling of scaffolds and the
safety control measures required to be done.
3. To monitor the
implementation of the control measures to ensure effectiveness and timeliness
of implementation.
4. To check all
erectors safety harness and safety lifelines.
5. To examine all
scaffold tubing’s, frames, couplers, and other scaffold components for cracks,
bends and other defects.
6. Instruct and
supervise workers in constructing, altering and dismantling of all scaffolding
works at site.
7. Enforce safety
regulations and give necessary safety instruction to erectors whilst working at
site.
8. Check and certified
scaffold safe for use.
9. Enter into a
scaffold register details of scaffolding erected and conduct weekly check.
10 .Scaffold Erectors
1. To follow safety
measures and safe work procedure as required in the risk assessment
2. To possess erector
certificate.
3. To ensure safety
harness is in good condition.
4. To attend daily
tool box meeting conducted by scaffold supervisor before commencing work.
11. Crane Operator
1. To possess proper
operator license.
2. To understand
operation of the type of crane and its load chart.
3. To be brief by
lifting supervisor on the risk involved in the lifting operation.
4. To check for crane
serviceability and the safety devices on a daily basis.
5. Ensure the
limitations of the limit switch.
12. Site Workers and Employees
1. To adhere strictly
to safety rules and regulations as stipulated by the company and as instructed
by supervisor.
2. To use PPEs at all
times whilst working as and when necessary.
3. To draw to the
attention of the supervisor on all unsafe working conditions.
4. To report all cases
of injuries to the supervisor / foremen / Workplace Safety & Health
Supervisor; however minor the injuries may be.
5. To practice good
housekeeping at all time.
6. To attend Tool Box
Meetings and to raise whatever doubts / suggestions.
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HSE MANAGEMENT PROGRAM (1)
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Program Description:
To eliminate incident of worker falling from height.
Objective
:
To achieve zero incident & Accidents
Start
Date :
Beginning : ____________
Target
Completion Date :
End :
____________
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APPENDIX 1
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Proposed Program / Activities
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Timescale
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Comments / Results
(to be
completed as the program (Your company name))
|
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Reviewing
of Risk Assessment.
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Risk
Assessment reviewed by WSH
and
site personnel on ___________
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Identifying
of activities with high risk of working at height.
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Working
at height activities identified as follows:
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Implementation
of SWP and method of statement for working at height.
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Trade
supervisor to conduct training and site personnel with WSH personnel to
ensure implementation before approving permit to work.
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Site
inspection on safety provision and measures including safety harness,
lifelines and fall arrestor if necessary.
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WSH
personnel to conduct daily site safety inspection to ensure compliance.
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Carry
out corrective and preventive action for non conformance and accidents
through the review of risk assessment.
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WSH and
site personnel to carry out such action and disseminate to the site through
the project HSE meeting.
|
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Result
and Conclusion
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If no
incident, the program will cease indefinitely, if incident happens, the
program will continue for another 6 months
|
Project Manager/ Site Engineer/
Site in charge: _______________________
HSEO
: _______________________
APPENDIX 2
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HSE MANAGEMENT PROGRAM (2)
|
|
Program Description:
To review and reduce hazard of falling object from height.
Objective
:
To achieve zero incident & Accidents
Start
Date :
Beginning : _____________
Target
Completion Date :
End :
_____________
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|
Proposed Program / Activities
|
Timescale
|
Comments / Results
(to be
completed as the program (Your company name))
|
|
Reviewing
of Risk Assessment
|
|
Risk
assessment reviewed by HSE and site personnel on ___________
|
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Identifying
of activities with high risk of objects falling from height.
|
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Falling
object activities identified as follows:
|
|
Implementation
of SWP and method of statement for working at height
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Trade
supervisor to conduct training, site and WSH personnel to ensure
implementation before approving permit to work
|
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Site
inspection on safety provision and measures
|
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WSH
personnel to conduct daily site safety inspection to ensure compliance.
|
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Carry
out corrective and preventive action for non conformance and incident through
the review of risk assessment.
|
|
WSH and
site personnel to carry out such action and disseminate to the site through
the project HSE meeting.
|
|
Result
and Conclusion
|
|
If no
incident, the program will cease indefinitely, if incident happens, the
program will continue for another 6 months.
|
Project Manager/Site
Engineer/Site in charge: _____________________
HSEE/HSEO
: _____________________
APPENDIX 3
|
OHS MANAGEMENT PROGRAM (3)
|
|
Program Description:
To eliminate incident arising from all lifting operation.
Objective:
To achieve zero incident & Accidents
Start
Date:
Beginning : ____________
Target
Completion Date:
End :
____________
|
|
Proposed Program / Activities
|
Timescale
|
Comments / Results
(to be
completed as the program (Your company name))
|
|
Reviewing
of Risk Assessment on lifting operation.
|
Risk
Assessment reviewed by HSE
and
site personnel on ___________
|
|
|
Identifying
of routine or non routine lifting activities with the development of lifting
plan.
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Lifting
supervisor to prepare and submit lifting plan for approval.
|
|
|
Implementation
of SWP and conduct prelifting operation check.
|
Lifting
supervisor to conduct training and site personnel with HSE personnel to
ensure implementation before approving permit to work.
|
|
|
Site
inspection on the lifting operations.
|
HSE
personnel to conduct site safety inspection to ensure presence of lifting
personnel during lifting operation.
|
|
|
Carry
out corrective and preventive action for non conformance and accidents if
any, through the review of risk assessment.
|
HSE and
site personnel to carry out such action and disseminate to the site through
the project HSE meeting.
|
|
|
Result
and Conclusion
|
If no
incident, the program will cease indefinitely, if incident happens, the
program will continue for another 6 months
|
Site Manager/ Site Engineer/
Site in charge: _______________________
HSEO
: _______________________
