What is meant by requisition (indent) And How to write requisition (indent) of material ?

What is meant by requisition (indent)?

Requisition (indent) is the requirement of material, submitted in a standard format, by the site to the purchase department with self-explanatory information about the materials.

Indent should be given well in advance as per the work schedule of each site.

Material is purchased as per the indent received from site.

Here, it should be reiterated that 70% cost of building is the material cost. So, while purchasing the material extreme care needs to be exercised.

It is important to raise a correct indent for purchasing material.

A standard procedure should be devised for placing an indent, with provision for checking by various authorities in the organization at every stage.

How to write requisition (indent) of material?

Here some guidelines are given for writing indent for purchase of material.

Decide on particular days in a week when indent can be sent to the H.O./Purchase Department.

Indent should be written by J.E./S.E. and should be submitted to P.E. for checking.

Estimation should be done in advance for quantity of indent.

It should be written out neatly.

The Project Engineer should check the self-explanatory specifications of material, lead time, delivery schedule, quantity requirement and other requirement as per the indent format.

Approximate cost of the material should be written on right hand side of the indent.

Indent should be written in duplicate and first copy should be submitted to the H.O.

Indicate the site name/date clearly.

If material is required for extra amenity then write debit/credit note No. in remark column for easy checking at every level.

In the indent format order to, order No. and date column is written by purchase department for reference.

Total material received up-to-date column can serve as the receipt of that material from commencement of the project.

Stock register page number is the stock book page number for ledger entry of that material.

In the remarks column, material required for a particular building, particular work, stage of building should be noted down.